Privacy Policy

Privacy Policy 

Last updated: [05.02.2026] 

1. Introduction 

Ascendia Recruitment Pty Ltd (“we”, “us”, “our”) is a specialist recruitment agency operating in Australia, focused on accounting, finance, and professional services roles. 

We are committed to protecting your privacy and handling personal information in accordance with the 

Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth). 

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information. 

2. Small business privacy compliance 

While Ascendia Recruitment Pty Ltd may be eligible for the small business exemption under the Privacy Act, we choose to manage personal information in line with the Australian Privacy Principles as a matter of best practice, professionalism, and trust. 

3. What personal information we collect 

Candidates and contractors 

We may collect personal information including: 

• Name and contact details (email, phone number, address) 
• Resume/CV, employment history, education, and qualifications 
• Professional memberships (e.g. CA, CPA, IPA) 
• Skills, role preferences, and salary expectations 
• Interview notes, assessments, and feedback 
• Right-to-work and visa information 
• Identification details 
• Bank details 
• Tax and superannuation information 
• Insurance and compliance documentation 
• Referee details and reference feedback 

Sensitive information (where necessary) 

We may collect sensitive information only with your consent or where permitted by law, including: 

• Criminal history or police checks (if required by a client) 
• Health or medical information (only where relevant to role requirements or reasonable workplace adjustments) 

Clients and business contacts 

• Name, job title, business name 
• Contact and billing details 

Website users 

• IP address, browser type, and device information 
• Website usage data via cookies and analytics tools 

4. How we collect personal information 

We collect personal information: 

• Directly from you (applications, interviews, emails, forms) 
• From referees you nominate 
• From publicly available sources (e.g. LinkedIn, job boards) 
• From third-party service providers (with your consent) 
• Automatically through our website 

5. How we use personal information 

We use personal information to: 

• Provide recruitment and placement services 
• Match candidates with suitable accounting and finance roles 
• Assess suitability for permanent, contract, or temporary positions 
• Verify qualifications, experience, and references 
• Communicate with candidates and clients 
• Meet legal and regulatory obligations 
• Improve our services and website 

6. Candidate consent 

By submitting your resume, applying for a role, or engaging with Ascendia Recruitment Pty Ltd, you consent to us collecting, using, and disclosing your personal information for recruitment and related purposes as described in this Privacy Policy. 

Police checks and medical checks 

We do not conduct police, background, or medical checks without first informing you 

Where such checks are required by a client, your express consent will be obtained before proceeding 

You may decline consent, noting this may affect your eligibility for certain roles 

7. Disclosure of personal information 

We may disclose personal information to: 

• Prospective and current clients for recruitment purposes 
• Referees 
• Background checking, medical, or assessment providers (with consent) 
• Payroll, superannuation, and insurance providers (where applicable) 
• Regulators or government authorities where required by law 

We only disclose information that is reasonably necessary for these purposes. 

8. Overseas data handling 

Personal information may be handled or accessed overseas in limited circumstances, including: 

• Where a candidate applies from outside Australia 
• Use of secure cloud-based systems hosted overseas 

We take reasonable steps to ensure overseas recipients handle personal information in a manner consistent with Australian privacy standards. Where this is not possible, we will seek your consent or rely on an applicable exception under the Privacy Act. 

9. Direct marketing 

We may contact you about job opportunities, market insights, or recruitment-related updates relevant to your skills and experience. 

You may opt out of receiving these communications at any time by: 

• Using the unsubscribe link in our emails, or 
• Contacting us directly using the details below 

10. Security of personal information 

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure, including: 

• Secure IT systems and access controls 
• Restricted access to authorised personnel only 
• Secure destruction or de-identification when information is no longer required 

11. Access and correction 

You may request access to, or correction of, the personal information we hold about you by contacting us. We will respond within a reasonable timeframe and in accordance with the Privacy Act. 

12. Cookies and analytics 

Our website uses cookies and analytics tools to improve performance and user experience. You can manage cookies through your browser settings. 

13. Complaints 

If you believe we have breached your privacy, please contact us and we will investigate promptly. 

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC). 

14. Contact us 

Privacy Officer
Ascendia Recruitment Pty Ltd
info@ascendiarecruitment.com.au   
P: 02 8359 9999